WYOMING WILDFLOWER PROPERTIES LLC ("we", "us", or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, why we collect it, how we use and protect it, and the choices you have regarding your information.
This policy applies to all visitors and users of our website at www.wyomingt.shop, as well as to property owners, association boards, residents, tenants, prospective tenants, vendors, and other individuals who interact with our company through any channel, including email, phone, and in-person communications related to our property management services.
By accessing or using our website or services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this policy, please do not use our website or provide us with your personal information.
We collect information in several ways, depending on how you interact with us. The categories of information we may collect include:
Information you provide directly: When you contact us through our website form, email, or telephone, we may collect your name, email address, phone number, property address, company or association name, and the contents of your message, including any details you choose to share about your property management needs or concerns.
Resident and tenant information: When we manage a property in which you reside, we may collect information necessary for tenancy administration, including your name, contact information, lease or occupancy details, payment information, maintenance requests, and correspondence related to your tenancy or membership in an association we manage.
Owner and board member information: When you engage us to manage your property or association, we may collect ownership details, governance information, financial account information for assessment collection and disbursement, and communications related to the management of your property or association.
Information collected automatically: When you visit our website, we may automatically collect certain technical information, including your IP address, browser type and version, operating system, device type, pages viewed, referring URLs, the dates and times of your visits, and other usage statistics collected through cookies and similar technologies.
Vendor and contractor information: When you provide goods or services to properties we manage, we may collect your business name, contact information, insurance certificates, tax identification, and payment details.
We do not knowingly collect sensitive categories of personal data unless you voluntarily provide such information as part of a service engagement where it is necessary and lawful to process it.
We use the information we collect for legitimate business purposes, including:
We do not sell, rent, or trade your personal information to third parties for marketing purposes. We only use your information for the purposes described in this policy, or for purposes that are reasonably compatible with those described, and we will inform you if we intend to process your information for a materially different purpose.
As part of our residential property management services, we may conduct tenant screening and background checks on prospective tenants, where authorized by the property owner and in compliance with applicable fair housing laws. This may include credit reports, criminal background checks, eviction history, employment verification, and rental history verification.
We conduct tenant screening in compliance with the Fair Credit Reporting Act (FCRA) and all applicable federal, state, and local fair housing and anti-discrimination laws. Prospective tenants will be informed when a background check is being conducted and will have the opportunity to dispute inaccurate information in accordance with applicable law.
Tenant screening information is used solely for the purpose of evaluating tenancy applications and is retained only for as long as necessary for that purpose, unless a longer retention period is required by law or the property owner's instructions.
Where the General Data Protection Regulation (GDPR) or similar data protection laws apply, we rely on the following legal bases for processing personal information:
Legitimate interests: We process personal information to operate our property management business, respond to inquiries, deliver services, improve our website, and protect our legal rights. We balance these interests against your rights and freedoms and ensure that our processing is fair, proportionate, and transparent.
Performance of a contract: Where processing is necessary to enter into or perform a contract with you, such as delivering property management services, administering a lease, or managing an association.
Consent: Where we rely on your consent for specific processing activities, such as certain marketing communications or cookies, you may withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
Legal obligations: Where processing is necessary to comply with applicable laws, regulations, court orders, or other legal processes, including fair housing, tax, and accounting requirements.
We do not disclose your personal information to third parties except in the limited circumstances described below:
We do not authorize any third party to use your personal information for their own marketing purposes, and we take reasonable steps to ensure that any disclosed information is handled securely and only for the purposes for which it was shared.
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Specifically, inquiry and correspondence records are generally retained for a period of up to three (3) years from the date of last contact. Lease, tenancy, and association membership records are retained for the duration of the tenancy or membership and for the period required by applicable landlord-tenant, tax, accounting, and legal obligations, which may extend for several years after the relationship ends.
Financial records, including payment histories, budgets, and owner statements, are retained in accordance with applicable tax and accounting requirements. Tenant screening information is retained only for as long as necessary for the purpose for which it was collected, unless a longer period is required by law.
Website logs and analytics data are typically retained for shorter periods, after which they are anonymized, aggregated, or securely deleted. When personal information is no longer needed, we take reasonable measures to delete, de-identify, or securely destroy it in accordance with our data management procedures.
We implement appropriate technical and organizational measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of sensitive data in transit and at rest, access controls and authentication requirements, secure storage of physical and electronic records, regular security reviews, and staff training on data protection practices.
Access to personal information is restricted to authorized personnel who need it to perform their job duties, and to authorized service providers who are bound by confidentiality obligations. We maintain physical, electronic, and procedural safeguards designed to comply with applicable data protection laws.
While we strive to protect your personal information, no method of transmission over the Internet or method of electronic storage is completely secure. We cannot guarantee the absolute security of information transmitted to or stored by us, and any transmission is at your own risk. In the event of a data breach affecting your personal information, we will notify you and the relevant authorities as required by applicable law.
You also play a role in protecting your information by safeguarding any credentials, passwords, or access tokens associated with your accounts and by contacting us promptly if you suspect any unauthorized use.
Depending on your jurisdiction, you may have certain rights regarding your personal information, including:
To exercise any of these rights, please contact us using the details provided in Section 16 of this policy. We will respond to verified requests within the timeframes required by applicable law. We may need to verify your identity before fulfilling your request, and we may decline requests that are manifestly unfounded, excessive, or otherwise not required by law.
Our website uses cookies and similar technologies to enhance your browsing experience, analyze site traffic, and understand how visitors use our site. Cookies are small text files stored on your device that allow us to recognize your browser and remember certain information.
We use the following categories of cookies: (a) strictly necessary cookies that are essential for the operation of our website; (b) functional cookies that remember your preferences and improve your experience; and (c) analytics cookies that help us understand aggregated visitor behavior so we can improve our content and performance.
You can control and manage cookies through your browser settings. Most browsers allow you to block or delete cookies, and you may configure your browser to alert you when a cookie is placed. Please note that disabling certain cookies may affect the functionality and usability of our website. We do not use cookies to collect personal information for advertising purposes.
Your personal information may be processed and stored in the United States and in other countries where we or our service providers operate. Where personal information is transferred across international borders, we take steps to ensure that such transfers are subject to appropriate safeguards in accordance with applicable data protection laws.
Where required, we rely on recognized transfer mechanisms, such as standard contractual clauses, adequacy decisions, or other lawful safeguards, to protect your information when it is transferred internationally. By providing your information to us, you acknowledge that your information may be processed in jurisdictions whose data protection laws may differ from those in your own country.
Our website may contain links to third-party websites, services, or resources that are not operated or controlled by us. This Privacy Policy applies only to our website and services, and we are not responsible for the privacy practices or content of any third-party websites.
We encourage you to review the privacy policies of any third-party website you visit before providing them with your personal information. The inclusion of a link does not imply endorsement by us of the linked site or its practices.
Our website and services are not directed to children under the age of 16, and we do not knowingly collect personal information from children. If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us using the details below so that we can take appropriate action, including deleting such information from our records.
If we become aware that we have collected personal information from a child in a manner that is inconsistent with applicable law, we will promptly delete that information or obtain the necessary verifiable parental consent where required.
WYOMING WILDFLOWER PROPERTIES LLC is committed to fair housing and equal opportunity in all of our property management activities. We do not discriminate on the basis of race, color, religion, sex, national origin, familial status, disability, or any other characteristic protected by federal, state, or local fair housing laws.
We process personal information in connection with tenancy and association membership without regard to protected characteristics, except where permitted by law for reasonable accommodations or as necessary to comply with legal requirements. All tenant screening and placement decisions are made in compliance with applicable fair housing laws.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the "Effective Date" at the top of this policy and, where appropriate, notify you through the website or by other means.
We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information. Your continued use of our website or services after any changes to this policy constitutes acceptance of the updated policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
We will acknowledge receipt of your request and respond within the timeframe required by applicable law. If you are unsatisfied with our response, you may have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.